BEFORE the Conference:

• Establish an objective and develop an agenda. Distribute material prior to the conference.
  
  
• Advise all participants of the date, time, and estimated duration.
  
  
• If needed, reserve a conference room and speakerphone.
  
  
• Test the quality of the audio transmission.
  
  
• Ask participants to be ready a few minutes in advance. This will assist in starting on time.
  
  

DURING the Conference:

• A Conference Specialist will conduct a roll call.
  
  
• Review objectives and agenda to set ground rules.
  
  
• Minimize background noise. Ask anyone who has a speakerphone to mute it when they are not speaking.
  
  
• Advise participants not to put their phones on hold, as their system may have hold music that will disrupt the conference.
  
  
• For assistance dial "*" followed by "0" on a touch-tone phone.
  
  

Participants:

• Participants may speak clearly and naturally.
  
  
• In large conferences, participants should identify themselves when speaking.
  
  

Equipment:

• Avoid using cellular phones and air-to-ground phones.
  
  
• If using speakerphones, be sure to test the equipment prior to the conference.
  
  

Your Next Conference:

• Choose a date and time while everyone is on the line.
  
  

Cancellation Policy:

• If you need to cancel a scheduled conference, please inform Chorus Call and all the participants prior to the start of the call.